Daily and weekly views
Switch between a daily roster with a column for each staff member and a weekly roster with a column for each day. Classes and private bookings are colour-coded so you can tell them apart.
Staff rostering and payroll software
Build the roster once and pay staff from it
Intrac's staff rostering and payroll puts every shift, class and private booking on daily and weekly rosters, then works out pay from them using task-based rates. Repeat last week's roster, text it to staff and run payroll without retyping hours.
- 50+ years in the game
- Local support
- Bank grade security
Rostering and paying staff for swim schools, tennis centres and sports academies
End of month payroll shouldn't take a weekend
If the roster lives on a whiteboard and hours get added up by hand, here's what changes with Intrac.
- The roster is a whiteboard or spreadsheet, rebuilt from scratch every week by the same person.
- Staff text the manager to ask when they're working, and changes get lost in the thread.
- Coaching, admin and front desk hours each pay differently, so someone works out every pay by hand.
- End of month payroll means copying hours from the roster into another system and hoping they match.
- Repeat a week's roster in one step, then adjust only the shifts that changed.
- Every staff member gets their weekly roster by SMS and can check it on their phone.
- Task-based pay rates mean each type of work is paid at its own rate.
- Payroll runs from the roster inside Intrac, with a payroll report to check before you pay.
Coaches at City Community Tennis teach lesson programs across several venues, and the rosters they work flow directly into payroll.
See their build in our client showcaseHow rostering and payroll work in Intrac
Build the week once. Pay comes from the same roster.
- 01
Set up staff and rates
Add each staff member with their own login, then set pay rates for the tasks they do, such as teaching a class or taking a private lesson.
- 02
Build the roster
Classes and private bookings appear on the roster with the staff member assigned. Add shifts for anything else, such as front desk or admin time, to complete the week.
- 03
Text rosters to staff
Send everyone their weekly roster by SMS in one go, so each person knows when and where they're working before the week starts.
- 04
Run payroll from it
Integrated payroll uses the roster and each person's task-based rates. Check the payroll report, then pay your team without keying hours into another system.
Everything your roster and pay run need
The weekly jobs that usually land on one person's desk, handled in Intrac.
Repeat a week's roster
If next week looks like this week, copy the whole roster forward and change only the shifts that moved.
Text a single day
Send one day's roster by SMS from the weekly view when plans change at short notice.
Staff hours on the dashboard
A dashboard widget shows each staff member's hours for today, next to the day's classes and bookings.
Print for the staff room
Print the daily or weekly roster for the staff room wall or the front desk counter.
Rosters on their phone
Each staff member checks their own roster, class details and payroll in the staff portal on their phone.
Payroll inside Intrac
Payroll sits in the same system as your classes, bookings and customer accounts, so there's no export to another program each pay run. Download the raw data whenever your bookkeeper asks for it.
Rostered and paid the way you run
Every business pays its staff a little differently. Here's how three of them handle it in Intrac.
Learn to Swim Victoria
Payroll runs in the same system as the customer database, enrolments and accounts, and staff communicate with each other inside it.
Read their storySuper Kids Sports
Staff scheduling sits in the same system as the bookings and more than 50 programs running across 3 locations.
Read their storySwim Tech Swim Schools
Instructors are allocated by set rules, families book their own make-ups, and churn has dropped sharply.
See their buildRostering connects to the rest of Intrac
Your roster draws on classes and bookings and feeds payroll, so nobody keys the same hours in twice.
Rostering and payroll FAQs
Questions about rostering and payroll in Intrac
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is staff rostering and payroll software?
Staff rostering and payroll software plans who works when and works out what they're paid from the same roster. Intrac includes rostering and integrated payroll in its class & facility management system for sports facilities, schools and academies, with task-based pay rates and rosters sent to staff by SMS.
Can I pay different rates for different tasks?
Yes. Intrac uses task-based pay rates, so different kinds of work, such as teaching a class or taking a private lesson, can each be paid at their own rate when payroll is worked out.
How do staff find out their roster?
By SMS or on their phone. Send weekly rosters to every staff member in one go, or text a single day from the weekly view. Staff can also check their roster any time in the staff portal.
Do I have to build the roster from scratch every week?
No. Repeat a week's roster to copy it forward, then add or change the shifts that are different. Classes and private bookings already show on the roster with their assigned staff.
Can I check payroll before paying staff?
Yes. The payroll report shows the figures from the roster and pay rates, and you can print it or download the raw data to check it or keep it for your records.
How much does rostering and payroll cost?
Current pricing is on our pricing page. Intrac has no setup fees or lock-in contracts, and our local support team on 1300 468 000 can answer questions about rosters and payroll.
See your roster and payroll in Intrac
Book a demo and we'll show you how a week's roster turns into a pay run.
