A portal for each person
Each staff member logs in to a portal set up for them, showing their own roster, their own classes and their own payroll, on the phone they already carry to work.
Staff portal software
Coaches mark rolls and assessments from their phone
Intrac's staff portal gives every staff member their own portal on their phone, with their roster, class details, rolls and payroll. Coaches mark attendance, enter scores, add notes and record assessments from the pool deck or court, and it all saves straight to Intrac.
- 50+ years in the game
- Local support
- Bank grade security
In the hands of coaches at swim schools, tennis centres and football academies
Get the clipboard off the pool deck
If rolls are on paper and assessments get typed up after hours, here's what changes with Intrac.
- Coaches turn up without knowing which class they're teaching or who's enrolled in it.
- Paper rolls come back damp from the pool deck and someone types them up at the end of the day.
- Assessments are written on clipboards and typed up after hours before parents can see them.
- Staff message the manager to check their hours and what they'll be paid.
- Each coach opens their roster and class details on their phone before the first lesson.
- Coaches mark each student present, absent or no show on their phone, saved to Intrac as they go.
- Assessments are recorded on the pool deck or court, and families download certificates online.
- Staff check their own roster and payroll in the portal whenever they need to.
Teachers at Learn to Swim Victoria record assessments and comments from the pool deck and share them with parents, and staff communicate with each other inside the system.
Read the Learn to Swim Victoria storyHow the staff portal works in Intrac
Your coaches open it on their phone. Everything they record lands in Intrac.
- 01
Check the roster
Each staff member logs in on their phone to see their roster for the day and the week, with the times, spaces and classes or lessons they're teaching.
- 02
Open the class
Tap a class to see its details and the roll, including who's enrolled that session and any class information you've added for staff.
- 03
Mark and record
Mark each student present, absent, no show, cancelled or left. Add notes, enter scores and record assessments while you're still on the pool deck or court.
- 04
Check your pay
Payroll sits in the same portal, so staff can see the pay that comes from their roster without having to ask the office.
Everything a coach needs between lessons
The parts of the job that used to need a clipboard or a trip to the office, on the phone in their pocket.
Mark rolls five ways
Record each student as present, absent, no show, cancelled or left. Families see the same marks when they book make-ups.
Assessments in a few taps
Rate each skill from needs improvement to excellent and add a comment, right after the lesson.
Scores from the sideline
Enter match scores as games finish, so fixtures and ladders are up to date for teams online.
Notes while they're fresh
Add notes about the class or a student straight after the session, and they're saved to Intrac.
Pickup codes at home time
Marking a child present can send parents a pickup code, which staff check before the child goes home.
Certificates parents can download
Assessments recorded in the portal become certificates or reports that families download from their own customer dashboard, so progress reaches parents without anyone printing or posting a thing.
Coaches already using it
Every team works differently on the pool deck and court. These three businesses show how Intrac fits.
Super Kids Sports
At check-in, parents get an email with a three-digit pickup code, and staff verify it before each child goes home.
Read their storyCity Community Tennis
Coaches teach lesson programs at several venues, and their rosters flow through to payroll.
See their buildSwim Tech Swim Schools
Enrolment and payment take families one or two clicks, and set rules decide which instructor is allocated to each class.
See their buildWhat your coaches record goes everywhere
Rolls, scores and assessments from the staff portal feed straight into classes, competitions and customer records.
Staff portal FAQs
Questions about the staff portal in Intrac
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is a staff portal?
A staff portal gives each employee their own view of their work on their phone. Intrac's staff portal is part of a class & facility management system for sports facilities, schools and academies, showing each coach their roster, class details, rolls and payroll, and letting them record attendance, scores, notes and assessments.
Can coaches mark attendance on their phone?
Yes. Coaches open the class roll in their staff portal and mark each student present, absent, no show, cancelled or left. The marks save to Intrac and show on the customer's record.
Can coaches record assessments from the pool deck?
Yes. Coaches rate each skill, add comments and save the assessment from their phone during or after the lesson. Families can then download certificates or reports online from their customer dashboard.
Can staff see their pay in the portal?
Yes. Each staff member's portal shows their payroll as well as their roster and class details, so they can check what they're working and what they're paid in one place.
Can staff enter competition scores?
Yes. Staff record scores from the court or field, and the results flow through to fixtures and ladders that teams can view online through your customer dashboard.
How much does the staff portal cost?
Pricing is on our pricing page, and there are no setup fees or lock-in contracts. Our local support team can talk you through your options on 1300 468 000.
Put the roll on your coaches' phones
Book a demo and we'll show you the staff portal from a coach's point of view.
