Coach diaries side by side
See the day coach by coach, with each private and junior clinic in its bay and the front desk shift alongside. Flip to weekly, or to detailed for who's in each clinic.
Explore staff managementGolf academy management system
Coach diaries, lesson packs and the range counter in one system
Intrac is a class & facility management system for golf academies, driving ranges and golf centres. Each part fits the way you already work: coach diaries, private and shared lessons, lesson packs, junior clinics, holiday camps, range bays, mini golf, gift vouchers, the pro shop and coach pay.
- 50+ years in the game
- Local support
- Bank grade security
Academies, ranges and independent pros who run their lessons on Intrac
Because nobody turned pro to do the paperwork
When lessons sit in several diaries and vouchers sit in a drawer, the admin lands on whoever's at the counter. Here's how that changes.
- Each coach keeps their own diary, so booking a lesson means ringing round or waiting for a reply.
- Lesson packs live on paper cards, and nobody's quite sure how many lessons are left.
- In December the counter writes out vouchers by hand between range customers.
- Range, mini golf, lessons and the pro shop each take money their own way, and the day never adds up.
- Every coach's lesson types, prices and free days sit in one system, and golfers book open times online.
- Packs are bought online or at the counter, and each lesson booked comes off the golfer's pack.
- Gift vouchers sell from your portal day and night, so Christmas buyers don't queue at the counter.
- One counter sells the lot by barcode or on screen, and the day's sales are there before you lock up.
Each coach has their own lesson types and availability, and now every diary and price sits in one system. Golfers book lessons, packs and clinics online.
See their build in our client showcaseYour golf centre's week in Intrac
From the first lesson of the morning to locking up the pro shop, coaches and counter staff work from the same system.
- 01
Set up coaches and bays
Add each coach with their lesson types, prices and the days they're available, then your bays and teaching areas. Junior terms, adult clinics and holiday camps sit on the same schedule.
- 02
Golfers book and buy online
From your branded portal, golfers buy a lesson pack, redeem a voucher and pick a time with the coach they want. Parents enrol juniors in the same checkout.
- 03
Coaches check their day
Each coach sees their lessons and clinics on their phone, marks the roll at junior clinics and adds a note after a private while the swing is still fresh.
- 04
Close the counter
Range, mini golf, pro shop and café sales go through the one counter. Check the day's sales before you lock up, and run revenue reports when you want the bigger picture.
Golf academy and range features
From the coaching diary to the pro shop, here's what a range or academy runs through Intrac.
Vouchers with a personal note
Buyers add the recipient's name and their own message, so a lesson voucher is ready to go under the tree.
Explore gift certificatesShared lessons for friends
Set up lesson packages for one golfer, or for two, three or four friends sharing a coach, each at its own price.
Explore memberships and passesSwap coaches, pay follows
A coach can't make the 3:30 junior clinic? Swap in another, and payroll follows the roster, so the right coach gets paid.
Explore class schedulingWatch list for full squads
When the junior squad fills, add juniors to its watch list with a note, like prefers Thursdays, and see who's waiting.
Explore customer databaseLinks straight to a clinic
Link from your website, an email or a social post, and parents land right on the junior clinic to enrol.
Explore website integrationPro shop sales by product
The product sales report shows which pro shop lines are moving, from golf balls to caps, for the location and dates you pick. Download the raw data when it's time to reorder.
Explore point of saleHow three golf businesses use Intrac
An academy with several coaches, a range with mini golf and a group of independent pros, each set up their own way.
Sydney Golf Academy
Coaches are paid from accurate session records kept in the same system as their diaries and prices.
See their build
Pittwater Golf Centre
Pittwater Golf Centre sells range, mini golf, lessons and pro shop items through one system. Clinics and camps book online, and there's one set of daily reports.
See their buildMelbourne Golf Coaching
At Melbourne Golf Coaching, independent pros set their own lessons and prices. Bookings, lesson passes and vouchers run automatically, and reports show new and returning customers.
See their buildMore lesson and hire businesses on Intrac
Coaching and hire businesses that run a lot like a golf centre, and the features worth adding once lessons are running.
Golf academy and range FAQs
What golf coaches and centre managers ask
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is a golf academy management system?
A golf academy management system books lessons with each coach, sells lesson packs and vouchers, enrols juniors in clinics and records what's been paid. Intrac is a class & facility management system, and at a golf centre it also runs the bays, the counter, rosters and coach pay.
Can each coach have their own lesson types, prices and availability?
Yes. Each coach gets their own lesson packages and prices, with availability set by date and their usual start and finish times. Golfers pick a coach online and see only that coach's free times.
Can we sell lesson packs and keep track of them?
Yes. Each pack has a set number of lessons, a price and an expiry in days. Every lesson is redeemed against it, and pass reports show what's been sold.
Can golfers buy gift vouchers online?
Yes. Sell them through your portal, on the phone or over the counter, for a dollar amount or a set product. Whoever receives one redeems it online with the two-part voucher code.
Can we run junior terms and school holiday clinics?
Yes. Junior classes and holiday camps share one timetable, each capped and restricted by age. Parents enrol and pay online, pick the camp days they need, and late starters pay a pro-rata fee.
Can the counter sell range, mini golf, shop and café items?
Yes. Set each item up as a product with a category, price and member price, then sell by barcode or on screen. Pro shop stock levels update in the same system.
Can range bays be booked online by the half hour?
Yes. Set your bays up as spaces, and golfers book them from your portal in 30-minute slots, choosing the date, bay and start time. The bay is held while they pay.
What will Intrac cost our golf centre?
Plans start from 1.95% of monthly revenue, plus GST, and never less than $495 a month. Ongoing support, upgrades and changes are covered, and you won't pay a setup fee or sign a lock-in contract.
Let's get the admin off your counter
You know how your coaches, range and pro shop work. We'll set the system up to match.
