Every class in one list
See every class grouped by category, with its term, capacity, number enrolled, number watching and status. Search by name, or switch tabs to see the classes that are open, in renewals, closed or archived.
Class management software
Run every class from first enrolment to final roll
Intrac's class management software is where you create and edit classes, move participants between them and mark attendance. Set who can enrol by age, gender or level, choose whether each class shows online, and SMS or email the whole class in one go.
- 50+ years in the game
- Local support
- Bank grade security
Managing classes for swim schools, gymnastics clubs and dance schools
Class admin that doesn't need a clipboard
Paper rolls, phone trees and sticky-note waiting lists. Here's what Intrac does instead.
- Rolls are printed each week, marked on paper, then typed back in after the session.
- A child lands in the wrong class because nothing checked their age or level.
- When a class fills, interested families go on a sticky note and get forgotten.
- Cancelling a wet session means ringing every family on the roll, one by one.
- Staff mark present, absent, no show, cancelled or left on screen, saved to each student's record.
- Restrictions by age, gender and level stop enrolments that don't fit the class.
- Full classes keep a watch list, so you know exactly who to offer the next spot.
- SMS or email the whole class from the roll in one go.
When children check in at Super Kids Sports, parents get a confirmation email with a three-digit pickup code. Staff verify the code at collection.
Read the Super Kids Sports storyHow class management works in Intrac
From setting up a class to the last roll of the term.
- 01
Create the class
Give it a title, type, term, capacity and cost, then add the recurring times, instructor and space. Write a public description for your website and private notes for staff.
- 02
Set who can enrol
Limit the class by age, gender or level, decide whether it shows online or only through a private link, and set it to open, renewals or closed.
- 03
Mark the roll
Pick the session and record each participant's attendance in one click. A paid marker sits beside every name, so the front desk knows who to follow up after class.
- 04
Adjust as the term runs
Move participants to another class, offer spots to the watch list as they open and message the class or its instructors when something changes.
The class admin your team does every week
The jobs that sit behind every class, from the first roll to the end-of-term notice.
Status changes in bulk
Select several classes at once and update their status together, ready for renewals or a new term.
Pickup codes at collection
Turn on pickup codes and parents receive one when their child is marked present.
Who's in each class
The detailed schedule lists everyone in each class with their age and a flag if they haven't paid.
Branded term notices
Send term notices as branded emails, written from templates you can edit and previewed before they go.
Direct links to classes
Share a link that opens a class straight in your customer portal, ready for parents to enrol.
The full class record
Open a class and everything about it is in one window: registrations for each session, recurring time slots with spots remaining, every date in the term and staff comments.
How schools keep classes in order
Three businesses that run their class admin through Intrac.
Learn to Swim Victoria
A fair wait list process decides who is offered each class time, and staff talk to each other inside the system.
Read their story
Sutherland Sharks FC
Holiday Camp admin sits alongside registrations and comp management, in one system the whole team can see.
Read their storySwim Tech Swim Schools
Instructors are allocated to classes by set rules, and enrolment and payment take families one or two clicks.
See their buildClass management works with the rest of Intrac
Rolls, enrolments and assessments all share one customer record for each family.
Class management FAQs
Questions about class management in Intrac
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is class management software?
Class management software is where you set up and run each class: enrolments, rolls, rules on who can join and messages to families. Intrac's class management is part of its class & facility management system for sports facilities, schools and academies, so classes link to payments, staff and reports.
Can I restrict a class by age, gender or level?
Yes. Each class can be limited to a gender, to participants older or younger than an age you set, and to a level, so only people who fit the class can enrol.
What attendance statuses can I record?
Five. Each participant can be marked present, absent, no show, cancelled or left for every session, and their attendance history is kept on their customer record.
Can I hide a class from the website?
Yes. Any class can be kept offline or shared only through a private link, while you keep managing its enrolments in Intrac. This suits invitation-only squads and classes that aren't ready to launch.
Can staff move participants between classes?
Yes. Staff can move a participant from one class to another inside Intrac, and the enrolled numbers on both classes change to match, so spots left stay accurate.
Can I message everyone in a class?
Yes. From the attendance screen you can SMS or email every participant in the class, or SMS the instructors, which helps when a session is cancelled or moved.
Can I keep internal notes on a class?
Yes. Each class has a description that shows online and a separate field for internal class information, which stays with your team and off your website.
See your classes in Intrac
Book a demo and we'll show you how rolls, restrictions and class messages would work at your school.
