The space bookings grid
Pick a venue and a date to see every court, pitch or room by time slot, from first booking to last. Paid, unpaid and program bookings each show in their own colour.
Booking and enrolment software
Every court booking and enrolment on one screen
Intrac's booking and enrolment software shows every court, space and program booking on one colour-coded screen. Customers book, enrol and pay online from your branded dashboard, and if plans change the front desk can alter or cancel a booking in a couple of clicks.
- 50+ years in the game
- Local support
- Bank grade security
Taking bookings for tennis centres, football clubs and multi-sport venues
Take bookings without the phone ringing all day
When every booking comes through the phone or the front counter, small mistakes add up. Here's how Intrac changes that.
- Court bookings live in a diary at the front desk that only one person can read.
- Customers ring to ask what's free, then ring back once someone has checked.
- Weekly hirers and term players are typed in by hand, one week at a time.
- Nobody can tell at a glance which bookings are paid and which still owe.
- Every court and space sits on one colour-coded grid the whole team can see.
- Customers see what's free and book and pay online, at any time of day.
- Permanent and term bookings are set up once instead of re-entered every week.
- Paid bookings show green with a tick, and unpaid ones carry a red flag.
Super Kids Sports runs more than 50 programs across 3 locations. Parents enrol and pay online, and staff scheduling sits in the same system as the bookings.
Read the Super Kids Sports storyHow booking and enrolments work in Intrac
Your spaces and programs on one grid, open to customers around the clock.
- 01
Set up spaces and programs
Add your courts, pitches and rooms for each location, then set up your programs and private lesson times. Everything lands on one colour-coded grid for the front desk.
- 02
Open bookings online
Customers pick a date, a space and a start time from your branded dashboard, or enrol in a program with live spots left. The slot is held while they pay.
- 03
Take bookings at the desk
Phone and walk-in bookings go onto the same grid your customers book from online, so the front desk and the website always show the same free courts.
- 04
Change plans in a click
Open any booking to see the customer, time, spaces, instructor and amount. Alter it, move it to another customer or cancel it, and the grid updates for everyone.
Built for courts, lessons and programs
The booking jobs that fill a front desk's day, from one-off court hire to holiday camp days.
Single, permanent or term bookings
Take a one-off hire, an ongoing permanent booking or a court booked for every week of the term.
Private lessons by instructor
Customers see each instructor's free times and book a private lesson, using a lesson package if they hold one.
Fair fees for late starters
Enrol partway through a term and the class fee is pro-rated to the sessions that are left.
Watch list for full slots
When a class or court time is full, customers join the watch list instead of ringing back every day.
Camp days and add-ons
Parents tick the holiday camp days they want and add extras, such as a uniform, before paying.
Bookings for the whole family
One family account holds parents and children. Each booking starts by choosing who it is for, and parents can add a child and sign the indemnity waiver before they check out.
How venues fill their courts and programs
Three businesses, three different ways of taking bookings and enrolments in Intrac.
Learn to Swim Victoria
The large majority of enrolments and payments are self-managed online, and payments now come in earlier.
Read their storySwim Tech Swim Schools
Families enrol and pay in one or two clicks, and book their own make-ups when they miss a lesson.
See their build
Sutherland Sharks FC
Summer Soccer registrations, payments and receipting run through one system the whole team can see.
Read their storyBookings connect to the rest of Intrac
Every booking flows through to payments, the customer's record and your reports.
Booking and enrolment FAQs
Questions about booking and enrolments in Intrac
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is booking and enrolment software?
Booking and enrolment software takes bookings for your courts, spaces and lessons and enrolments in your programs, and tracks who has paid. Intrac's booking and enrolment software does this on one colour-coded screen and lets customers book and pay online, as part of a class & facility management system for sports facilities, schools and academies.
Can customers book courts online?
Yes. Customers choose a venue, date, court and start time from your branded customer dashboard, see the total and pay online. The slot is held for them while they finish paying.
Can I set up recurring bookings?
Yes. As well as single bookings, Intrac takes permanent bookings and term bookings, so a regular hirer or weekly squad is booked once rather than entered every week.
Can I see which bookings have been paid?
Yes. On the space bookings grid, paid bookings show in green with a tick and unpaid bookings carry a red flag, so the front desk knows who to follow up before they play.
What happens when a class or court is full?
Customers join a watch list. For a full class they add themselves from the enrolment screen, and for courts they pick a preferred court and start time. Your team can see who is watching each class.
Can I take bookings for more than one venue?
Yes. Each location has its own spaces, and staff switch between venues from the top of the screen. Customers choose the venue from a dropdown when they book online.
How much does Intrac cost?
Pricing is on the Intrac pricing page. There are no setup fees and no lock-in contracts, and a demo will show you booking and enrolments set up for your venue.
See your bookings grid in Intrac
Book a demo and we'll show you bookings and enrolments set up around your courts and programs.
