PCI compliant payment systems
Online card payments, integrated EFTPOS and cash all run through PCI compliant payment systems, backed by Intrac's bank grade security. Every transaction is recorded against a customer account, so nothing goes missing.
Secure payment software
Take every payment, online and at the front desk
Intrac's secure payments feature takes online card payments, integrated EFTPOS and cash, all processed through PCI compliant payment systems. Every payment lands on the customer's account with a receipt, and you can process outstanding accounts in bulk instead of chasing them one by one.
- 50+ years in the game
- Local support
- Bank grade security
Taking payments for swim schools, tennis centres and football clubs across Australia
Getting paid shouldn't mean chasing people
If collecting fees means a separate card machine, a cash tin and a list of who still owes, here's what Intrac does instead.
- Card payments go through a separate machine, then someone keys them into the system by hand.
- Outstanding accounts sit in a list, and someone rings or emails each family to chase them.
- A failed payment means a phone call, a fee added by hand and a note someone has to remember.
- A wet Saturday cancels a morning of court bookings, and every refund is worked out by hand.
- With integrated EFTPOS, card payments at the desk record straight onto the customer's account.
- Direct payments process outstanding accounts in bulk, with recent payments listed in one view.
- Failed payment fees are applied in one process instead of account by account.
- Mark the hours as unplayable and Intrac credits every affected booking in one step.
Sutherland Sharks FC runs registrations, payments, receipting, comp management and Holiday Camp admin in one system the whole team can see.
Read the Sutherland Sharks FC storyHow payments work in Intrac
However a customer pays, it ends up on the same account.
- 01
Set your fees and items
Set prices for classes, bookings, passes and products. Each charge becomes an item on the customer's account, so you can see what is owed and what has been invoiced.
- 02
Customers pay online
Families pay by card from your branded customer dashboard, with every item grouped in one payment summary. They can save their card for future payments and get a receipt by email.
- 03
Take payments at the desk
At the front desk, take cash with the change calculated, a bank transfer or integrated EFTPOS. Pay selected items on an account, or generate an invoice when someone asks for one.
- 04
Process what's still owing
Run direct payments to process outstanding accounts in bulk. Failed payment fees, credits and receipts all record against the right customer, ready for your revenue reports.
Every way your customers pay
Card, EFTPOS, cash and credits, recorded in one place and tied to the right account.
Bulk direct payments
Process outstanding accounts in bulk and check recent payments, instead of charging families one at a time.
Credits that carry over
Issue a credit from any customer's account. Families see their credits at checkout when they book again.
Invoices and receipts
Generate an invoice from selected account items. Receipts are emailed after online payments and kept on the customer's record.
Failed payment fees
When a payment fails, apply your failed payment fee through one process rather than editing accounts by hand.
Saved cards
Families can save card details for future payments and update their card themselves from their profile.
Every item on one account
Each customer's account lists outstanding items with what they're for, when they were invoiced and the amount. Tick the ones being paid today and process them together at the desk.
How clubs and schools get paid
Three Intrac customers and what changed once payments sat in the same system as their bookings.
Learn to Swim Victoria
Families manage the large majority of their enrolments and payments online, and payments now come in earlier than they used to.
Read their storySwim Tech Swim Schools
Enrolment and payment take families one or two clicks, and churn dropped sharply.
See their buildSuper Kids Sports
Parents enrol and pay online across more than 50 programs at 3 locations, with staff scheduling in the same system.
Read their storyPayments connect to everything else
Every payment ties back to a booking, an enrolment or a sale, so your accounts and reports line up.
Secure payments FAQs
Questions about payments in Intrac
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is secure payment software?
Secure payment software takes and records customer payments while protecting card details. Intrac's class & facility management system for sports facilities, schools and academies takes online card payments, integrated EFTPOS and cash through PCI compliant payment systems, and records each one against the customer's account.
Are card payments PCI compliant?
Yes. Online card payments and integrated EFTPOS payments are processed through PCI compliant payment systems, and the rest of your data in Intrac is protected with bank grade security.
Can customers pay online?
Yes. Families pay by card from your branded customer dashboard. Bookings, classes, passes and purchases are grouped in one payment summary, their credits are shown, and a receipt is emailed once the payment goes through.
Can I take EFTPOS and cash at the front desk?
Yes. Intrac takes integrated EFTPOS, cash with the change calculated for you, and bank transfer at the desk. Each payment is recorded against the customer's account or as a cash sale.
How do I collect outstanding accounts?
Use direct payments. Intrac processes outstanding accounts in bulk and shows your recent payments, so you're not charging each family one by one. Failed payment fees are then applied through their own process.
Can I give a customer a credit?
Yes. Issue a credit from the customer's account and it shows under their credits at checkout. If the weather makes a session unplayable, Intrac can credit every affected booking in one step.
What does Intrac cost?
You'll find pricing on the Intrac pricing page. There are no setup fees and no lock-in contracts, and our team can talk you through how payments would work for your business.
See payments in Intrac
Book a demo to see card, EFTPOS and cash payments land in one place, or call us on 1300 468 000.
