Bookings from your own website
A booking made on your own website shows up on the right beach in Intrac straight away, paid online. Nobody in the office has to type it in from an email.
Explore website integrationSurf school management system
When the surf turns, move the morning and tell everyone at once
Intrac is a class & facility management system for surf schools. It's set up around your beaches and your way of working: group lessons, privates, kids' programs, holiday camps, school groups, lesson packs, gift vouchers, casual coaches and the early weather calls.
- 50+ years in the game
- Local support
- Bank grade security
Lesson and camp businesses running on Intrac, from the beach to the pool
Because the surf doesn't run to a timetable
What changes when bookings, waivers, vouchers and payments all go through Intrac.
- When the surf turns unsafe, someone rings every booked customer before sunrise to move them.
- Gift vouchers come out of a paper book, and nobody knows which ones have been used.
- Waivers and medical details get filled in on paper, on the sand, while the group waits.
- Ten book, six turn up, and the four who didn't haven't paid a cent.
- Move or cancel the session, then SMS or email everyone on it from the attendance screen.
- Vouchers sell online and are redeemed with a voucher number and activation code, all in one list.
- Customers note any medical conditions and sign the waiver online before they can pay.
- Online bookings are paid at checkout, so a no-show doesn't cost you the lesson fee.
At Manly Surf School, group and private lessons, holiday camps and school groups all depend on the weather. When conditions turn, staff move or cancel a session and every booked customer hears about it at once.
See their build in our client showcaseHow your surf school runs on Intrac
From setting up each beach to the early morning weather call.
- 01
Set up beaches and lessons
Add each beach as a location, then set up group lessons, privates, kids' programs and camps with their times, coaches and a cap that matches your ratio.
- 02
Take bookings online
Customers choose a group lesson, a private or their camp days from your branded portal and pay upfront. The spot is held while they pay, and an emailed receipt follows.
- 03
Roster your casual coaches
Each lesson and private shows on the roster with its coach. Add extra casuals for January, text everyone their week, and pay follows each coach's task-based rates.
- 04
Make the weather call
If the surf is unsafe, move the session to another time or beach, or cancel it, then SMS or email everyone booked from the attendance screen.
Surf school features
Picked for a business that runs on swell, school holidays and casual coaches.
Every beach, one login
Each beach keeps its own lessons, prices and rules, and you see every beach's week from the one login.
Explore class schedulingSpots held for next term
Hold each child's after-school spot for next term with a branded email, written from a template you edit and preview first.
Explore class managementCredits for washed-out lessons
When a lesson can't be moved, put a credit on the customer's account, and it's waiting at checkout next time they book.
Explore paymentsLesson packs that expire
Sell lesson packs with a set number of sessions and an expiry in days, and each lesson comes off the pack as it's booked.
Explore memberships and passesRoster changes by text
Called off or moved a morning? Update that day's roster and send it by SMS to every coach on it.
Explore rostering and payrollVouchers without the paper book
Sell vouchers for a dollar amount or for a set lesson. People buy them online, over the phone or at the desk, and every certificate sits in one list you can check.
Explore gift certificatesLessons and camps running on Intrac
A surf school, a holiday program operator and a football club with its own camps.
Manly Surf School
Manly Surf School's group lessons, privates and holiday camps are all booked and paid for online.
See their buildSuper Kids Sports
Super Kids Sports runs holiday camps as part of 50+ programs over 3 locations. Families book and pay online, then get a pickup code at check-in that staff confirm when kids are collected.
Read their story
Sutherland Sharks FC
Sutherland Sharks FC moved registrations, payments, receipting and Holiday Camp admin into a single system its whole team can see.
Read their storyMore lesson and outdoor businesses
Pools, courts and ranges that run on lessons too, plus the features surf schools tend to add.
Surf school FAQs
Questions from surf school owners
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is a surf school management system?
A surf school management system takes bookings for lessons, privates, camps and school groups, and keeps the payments, waivers and coach rosters with them. Intrac is a class & facility management system from a team with 50+ years in the game, and it works across one beach or several.
Can I cancel a lesson for bad surf and tell everyone at once?
Yes. Move or cancel the session, then SMS or email everyone booked from its attendance screen. You can text the coaches rostered on it too.
Can customers get a credit instead of a refund?
Yes. Credit the customer's account and they use it on their next booking. If the whole session is called off, one weather process credits everyone booked on it.
Can customers sign a waiver when they book online?
Yes. Your indemnity waiver comes up before checkout, and customers sign it on screen. It's kept on their record with any medical conditions, so staff can check before the lesson.
Can I cap a group lesson at my coach ratio?
Yes. Each session has its own capacity, so a lesson with two coaches stops at the number you set. Once it's full, customers can add themselves to the watch list.
Can I sell gift vouchers online?
Yes. Buyers pick a voucher, add a personal message and pay online, or buy by phone or at the desk. The recipient redeems it with a voucher number and activation code.
Can I run lessons at more than one beach?
Yes. Each beach is its own location with its own lessons and prices, and staff switch between them from one login. Customers choose the beach when they book.
What does Intrac cost a surf school?
Surf schools pay from 1.95% of monthly revenue, with a monthly minimum of $495, plus GST. Support, upgrades and changes are part of the plan, and there's no setup fee to start or lock-in contract to sign.
Let's get your early mornings back
You know your beaches, your coaches and your customers. We'll set Intrac up around them.
