Every teacher's week, one screen
In the day view every teacher gets a column, and in the week view every day does. Private lessons and group classes are colour-coded, and payroll runs from the same roster.
Explore rostering and payrollMusic school management system
Private lessons, group classes and term fees, sorted
Intrac is a class & facility management system for music schools. It covers what a music school runs week to week: private, shared and group lessons, bands and ensembles, trials, make-ups, term fees, rollover, teacher rosters and pay, the lot.
- 50+ years in the game
- Local support
- Bank grade security
Music schools, school band programs and early childhood music classes on Intrac
Less chasing, more teaching
The parts of a music school term that eat into your evenings, and how they run in Intrac.
- A parent cancels an hour before the lesson, then wants a make-up in a week that's already full.
- Term fees come in by cash, card and bank transfer, and nobody can say who's paid.
- Re-enrolment means chasing every family before the end of term to see who's staying.
- Teacher pay gets added up from paper rolls, with absences and swaps fixed by hand.
- Families record absences before your cutoff and book make-ups online, only into lessons with room.
- Families pay by card in your portal, and anything unpaid shows on their account.
- Current students roll into next term with their place kept, and each family gets a branded notice.
- Teachers mark the roll on their phone, and payroll works from the roster at each teacher's rates.
At Einsteinz Music, baby and toddler classes come with terms, trial classes and families who often need to swap sessions. Now families book trials, enrol for the term and swap classes online.
See their build in our client showcaseHow a term runs at your music school
From planning the teaching week to the day a lesson pass runs out.
- 01
Plan the teaching week
Check who's teaching what, in which studio, from drums to junior band. When a teacher calls in sick, the swap link hands their guitar class to someone free.
- 02
Sign families up online
Parents set up a family account in your branded portal, entering each child's date of birth and medical notes and accepting your waiver. Then they're ready to book a trial.
- 03
Mark each lesson
Teachers check their day on their phone and mark the roll as they go, so you know who turned up without ringing anyone.
- 04
Renew lesson passes online
Adult learners on a lesson pass see when it has run out. They renew from your portal, keep the same pass or switch to another, and pay at checkout without calling the office.
Music school features
Chosen for the way lessons, rooms and teachers work in a music school. Click through to any of them for the full feature.
Make-ups on your rules
Set a make-up limit per term and a notice period, like 24 hours. Families pick from the free spots themselves.
Explore class schedulingMid-term starts, priced fairly
A student who starts in week four pays only for the lessons left in the term. Intrac does the pro-rata sums.
Explore bookings and enrolmentsOne login per family
Parents add each child to one family account, then enrol them with different teachers by tapping a name.
Explore customer dashboardPractice notes after each lesson
Teachers note what to practise straight after the lesson, saved in Intrac before the next student walks in.
Explore staff portalCards saved for next term
Families save a card once, pay each term without typing it in again, and update it themselves when it expires.
Explore paymentsBands and classes in full
Open any group class, band or ensemble to see who's registered each week, its regular time slots and spots left, every session date this term and comments from your staff.
Explore class managementMusic schools on Intrac
Band programs in schools, classes at childcare centres and baby music, each running their terms in one system.
School Bands Australia
School Bands Australia keeps every school's band program in one system. Families enrol and pay online, instrument hire is tracked per student, and tutors see their own rosters.
See their buildThe Music Bus
The Music Bus runs classes on site at childcare centres across three states. Rosters build automatically, and centres or families are invoiced the right way each term.
See their buildEinsteinz Music
Einsteinz Music runs baby and toddler classes at several venues, with teacher rosters and every venue's classes kept in the one system.
See their buildOther schools that run by the term
Dance, swim and gymnastics schools live by school terms and make-ups too. Plus a few features that sit behind your lessons.
Music school FAQs
Questions from music school owners
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is a music school management system?
A music school management system looks after the lessons, classes, enrolments and fees of a music school or teaching studio. Intrac is a class & facility management system for sports facilities, schools and academies. Music schools use it for private and group lessons, make-ups, term rollover, teacher rosters and pay.
Can one system handle private lessons and group classes?
Yes. Group classes sit on your timetable, and families book private lessons from each teacher's free times. Both land on the teacher's roster and go through the same checkout.
How does Intrac handle missed lessons and make-ups?
Within limits you set. Choose how many make-ups a student gets each term and the notice needed, say 24 hours. Families record the absence in your portal, then pick a lesson with a free spot.
Can families pay term fees online?
Yes. Families pay by card in your branded portal, and a student who starts mid-term is charged only for the lessons left. Outstanding accounts can be processed in bulk.
Can I message every family in a class when a lesson is cancelled?
Yes. Send an SMS or email to everyone in the class from its attendance screen, or text the teachers. Each family's record keeps a history of every message.
Does teacher pay follow the lessons each teacher taught?
Yes. Lessons and classes sit on the roster with the teacher assigned, and payroll works from task-based rates. Teachers check their roster and pay on their phone.
Can I run lessons at several venues or schools?
Yes. Each venue keeps its own classes, fees and rules, all under one login. The Music Bus invoices centres or families, whichever is right, each term.
What does a music school pay for Intrac?
Plans start at 1.95% of your monthly revenue, with a minimum of $495 a month, plus GST. There are no setup fees or lock-in contracts, and ongoing support, upgrades and changes come with it.
Let's get you back to teaching
You know your teachers, rooms and families. We'll set Intrac up to fit all three.
