Every level on one screen
See every class grouped by category, from kindy gym to rec and squads, with capacity, enrolments and how many families are watching. Full levels and ones with room are easy to spot.
Explore class managementGymnastics club management system
Full classes, a waitlist that moves and make-ups parents book themselves
Intrac is a class & facility management system for gymnastics clubs and academies. Every part of it is set up around how your club runs: kindy gym, rec classes, squads, assessment week, holiday programs, parties, open gym, coach rosters, fees, the lot.
- 50+ years in the game
- Local support
- Bank grade security
Swim schools, kids' programs and holiday camps running their classes on Intrac
Because the after-school rush is busy enough on its own
If your levels are on clipboards and the waitlist is in a spreadsheet, here's the difference.
- Enrolments come in by phone, email and at the desk, and a rec class ends up over its ratio.
- The week after assessments, parents ring to ask whether their child is moving up.
- The waitlist is a spreadsheet, and filling a spot means ringing families one at a time.
- A coach calls in sick at 3 pm and you're texting round for cover.
- Each class closes at its capacity, whether parents enrol online or at the desk.
- Coaches rate skills on the floor, and the certificate is waiting in each parent's dashboard.
- Parents join the watch list online, and you offer each spot from one list per class.
- Swap the class to another coach from the schedule, then text the day's roster to everyone on it.
At Learn to Swim Victoria, families used to queue to renew each term. Now enrolments roll over with automatic notices, assessments are shared with parents from the pool deck, and open class times go through a fair wait list.
Read the Learn to Swim Victoria storyYour gym's term in four steps
From the first kindy gym class of term to the day a gymnast moves up a level.
- 01
Set up levels and classes
Add your levels, from kindy gym through rec to squads. Each class gets its level, capacity, coach and area of the gym, so it fills to your ratio and stops there.
- 02
Brand your parent dashboard
Put your logo, club colour and a photo of the gym on the parent dashboard, and choose what parents see first, such as classes or holiday programs. Then open the term's enrolments.
- 03
Coach and mark the roll
Each coach pulls up today's classes on their phone, marks who's there and adds notes as they go. If a coach is off sick, hand their classes to someone else from the schedule.
- 04
Rate each gymnast's skills
In assessment week, coaches open each gymnast, click a rating for every skill and add a quick comment. Save it to their record, then move up anyone who's ready.
Gymnastics club features
The seven parts of Intrac a gym uses most, from the front desk to assessment week. Click any one for the detail.
Waitlists without the spreadsheet
When a class fills, parents join its watch list online, and you can see exactly who's waiting for each class.
Explore bookings and enrolmentsEach child's next class first
Parents log in and see each child's next class straight away, then book a make-up or holiday program from the same screen.
Explore customer dashboardRepeat the week's roster
Copy this week's coaching roster into next week in one step, then adjust the Saturday party shifts.
Explore rostering and payrollFees for failed payments
When a payment run comes back with failures, add your fee to every affected account in one process, not family by family.
Explore paymentsCasual spots for open gym
Adults and ninja kids can drop into a class casually, without signing up for the whole term.
Explore memberships and passesAssessment week on the floor
Coaches rate each gymnast's skills and approach to learning, from needs improvement to excellent, and add a comment. The new level then decides which classes show up when parents enrol next.
Explore assessmentsPrograms like yours running on Intrac
Toddler classes, holiday camps and level-based lessons run a lot like a gym's week. Here's how three operators use Intrac.
Duck & Dive Baby Swim School
Duck & Dive Baby Swim School manages every pool's baby and toddler classes from one place. Its waitlists fill spots automatically, and parents handle enrolments, payments and make-ups online.
See their buildSuper Kids Sports
Super Kids Sports runs more than 50 programs over 3 locations, from holiday camps to after-school sport. Staff scheduling lives in the same system as bookings.
Read their storySwim Tech Swim Schools
At Swim Tech Swim Schools, families enrol and pay in a click or two and book their own make-ups, while instructors are allocated by set rules.
See their buildMore term-based programs on Intrac
Dance, swimming and multi-sport share a gym's term rhythm. See how they run on Intrac, and which features clubs add next.
Gymnastics club FAQs
What gymnastics clubs ask us
Want to see it with your own setup? Call 1300 468 000 or book a demo.
Book a demoWhat is a gymnastics club management system?
It's where a gym runs classes by level, waitlists, make-ups, assessments, fees and coach rosters, instead of across spreadsheets and clipboards. Intrac is a class & facility management system for sports facilities, schools and academies, and it can be set up for kindy gym, rec classes, squads, holiday programs and parties.
Can I cap each class and keep a waitlist?
Yes. Each class has its own capacity, set to suit your coach ratios, and closes once it's full. Parents then join the watch list online, and you offer the spot when one opens.
How do make-ups work?
They follow your rules on notice, how many each term and any blackout days. Parents record the absence in their dashboard, then pick a make-up from classes that still have room.
Can coaches record assessments and move gymnasts up a level?
Yes. Coaches record each skill and a comment in a few taps, then promote the ones who are ready. Parents download certificates or reports, and the new level sets which classes they can book.
Can coaches mark the roll from the floor?
Yes. Each coach gets a portal on their phone with their roster, classes and pay. They mark gymnasts present, absent or no show and add notes during the class.
Can rec, squad and party coaching be paid at different rates?
Yes. Rec classes, squad sessions and parties can each carry their own task-based pay rate, and payroll is worked out from the roster in Intrac.
Can parents book birthday parties and holiday programs online?
Yes. Parties and holiday programs sit beside term classes, so parents pick a date, add any extras you offer and pay in the same checkout.
What does a gymnastics club pay for Intrac?
Plans for a gymnastics club start at 1.95% of monthly revenue, plus GST, with $495 as the monthly minimum. Ongoing support, upgrades and changes come with it, and there's nothing to pay for setup and no contract locking you in.
Let's get your coaches back on the floor
You know how your levels and classes should run. We'll set Intrac up to run them that way.
