A colour-coded schedule
See every class, coach and venue on one screen, with class types colour-coded so you can tell them apart at a glance. Change anything in a couple of clicks.
Class scheduling software
Every class, coach and venue on one live timetable
Intrac's class scheduling software puts your whole timetable on one colour-coded screen. Families enrol, pay and book make-ups online, coaches see their classes on their phone, and your website updates the moment you save.
- 50+ years in the game
- Local support
- Bank grade security
Running classes for swim schools, music schools and sports academies across Australia
Your timetable shouldn't take over your week
If running classes means juggling spreadsheets, texts and a front desk queue, here's what changes with Intrac.
- The timetable lives in a spreadsheet only one person really understands.
- Make-up requests arrive by text, email and at the front desk, and someone has to juggle them.
- Re-enrolment day means queues, double bookings and classes that end up overbooked.
- Coaches find out about changes when they turn up.
- One live timetable the whole team can see and edit, colour-coded by class type.
- Families book their own make-ups online, inside the rules you set.
- Terms roll over automatically, with notices to families and class limits enforced.
- Coaches get their classes, rolls and changes on their phone.
Families at Learn to Swim Victoria used to queue to re-enrol every term. Now terms roll over automatically, parents book make-ups online and teachers record assessments poolside.
Read the Learn to Swim Victoria storyHow class scheduling works in Intrac
Set it up once. Intrac keeps the term running.
- 01
Build your timetable
Add your classes, levels, class sizes, coaches and venues. Term programs, short courses and holiday programs all sit on the same colour-coded schedule.
- 02
Families enrol online
Your timetable shows on your website with live spots left. Parents enrol, pay and manage their bookings from your own branded customer dashboard.
- 03
Coaches run the class
Each coach sees their classes on their phone, marks attendance, adds notes and records assessments in a click. Certificates go straight to families.
Image: staff portal on a phone (class roll and assessments) - 04
The next term rolls over
Enrolments roll into the next term with notices to families, so there's no re-enrolment rush and no overbooked classes.
Image: term rollover screen and family notice
Everything your timetable needs
The parts of class scheduling that usually eat your afternoons, handled in one place.
Make-ups on your rules
Set how make-ups work at your school. Families book their own, and only into classes with space.
Class sizes and levels
Cap every class, track each student's level and stop overbooking before it happens.
Coach rosters and pay
Swap coaches between classes in seconds. Pay rates and payroll follow the roster.
Every venue, one login
Run each location with its own classes, prices and rules, and see all of them from one place.
Assessments and certificates
Record levels with one click, add comments, and let families download certificates online.
Live on your website
Your timetable sits on your own website in your branding. Classes and spots left update the moment you save in Intrac.
Set up around how you run
Every school runs its timetable differently. Here's how three of them use Intrac.
Swim Tech Swim Schools
Enrolment and payment take one or two clicks, instructors are allocated by set rules, and families book their own make-ups. Churn dropped sharply.
See their buildCity Community Tennis
Lesson programs run across several venues, each with its own make-up rules, and coach rosters flow straight into payroll.
See their buildSuper Kids Sports
More than 50 programs across 3 locations. At check-in, parents get a pickup code that staff verify at home time.
Read their storyClass scheduling is just the start
Your timetable connects to the rest of Intrac, so bookings, payments and staff all stay in step.
Class scheduling FAQs
Questions about class scheduling in Intrac
Want to see it with your own timetable? Call 1300 468 000 or book a demo.
Book a demoWhat is class scheduling software?
Class scheduling software manages your timetable of classes, coaches and venues in one place and lets customers enrol and pay online. Intrac's class scheduling also handles make-up lessons, term rollovers, assessments and coach rosters for sports facilities, schools and academies.
Can parents enrol and pay online?
Yes. Your timetable shows on your website with live spots left, and parents enrol, pay and manage their bookings from your own branded customer dashboard.
How do make-up lessons work?
You set the rules, such as how many make-ups each family gets and which classes they can use. Families then book their own make-ups online, and only into classes that have space.
Can I run classes across more than one venue?
Yes. Each venue can have its own classes, prices and rules, and you manage every location from one Intrac login.
Do coaches see their classes on their phone?
Yes. Every staff member has a portal on their phone with their roster, class details and payroll. They mark attendance, add class notes and record assessments in seconds.
What happens at the end of term?
Intrac rolls enrolments into the next term and sends notices to families, so there's no re-enrolment rush and classes don't end up overbooked.
Does Intrac handle holiday programs and short courses?
Yes. Term programs, short courses such as four-week programs, and holiday programs all run on the same timetable, each with its own fees and options.
See your timetable in Intrac
Book a demo and we'll walk you through class scheduling set up the way your school runs.
